Student Travel

Welcome to the Student Travel page which houses the travel and liability forms required to be completed by groups, programs and/or clubs who are planning to attend a conference or fieldtrip. 

The Student Travel Checklist requires completion prior to commencing student travel under the auspices of the college. Please complete and submit a copy of this checklist to the sponsoring department.  

IMPORTANT TIMELINES:

  • For Same-Day/Local/Regional Travel, documentation must be sumitted 30 business days in avance
  • For Out-of-State Travel, documentation must be submitted 30 business days in advance.
  • For Out-of-Country Travel, documentation must be submitted 60+ business days in advance. 

This Student (Single or Group) Travel Request Authorization form must be completed by the student or group traveling PRIOR to attending the conference, travel or training. 

Attach two (2) separate Travel Authorization forms: One  (1) for the Lead Advisor expenses and one (1) for the students expenses. 

Use this Travel Budget Worksheet to calculate your travel expenses for airfare, lodging, mileage, meals, etc.  See section III of the Student Travel Authorization form (waiting for PDF). Attach two (2) separate Travel Budget worksheet: One  (1) for the Lead Advisor expenses and one (1) for the students expenses. 

Please note that you will need to download the Excel worksheet, so you can start filling it out.

Faculty & Staff members agreeing to join students in travel as their advisor per the “Student Travel Policy” must agree to the following advisor responsibilities and complete the NVC Student Travel Advisor Agreement and return it to the area dean or appropriate supervisor. NVC Personnel must follow the District Travel Policy (AP6390).

Students who wish to travel with support and/or funding from Napa Valley College and any other related program must agree to this Student Travel Code of Conduct. This form is supported by the Administrative Procedures for Standards of Student Conduct (AP5500) and Field Trips and Excursions (AP4300). The form must be  completed and returned to the attending advisor prior to travel.

The Student Travel Roster - One Day Trip, Day Off should be completed by the advisor and/or faculty or staff member traveling with the group of students.

Classroom Fieldtrip Travel form -  waiting for form from Noemi

Coming Soon

For NVC staff-related travel, please visit the Business & Finance website.  See the Travel section.

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